Is There an Easy Way to Move Outlooks Email Settings
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This wikiHow will teach you how to move emails to another folder in Outlook using Quick Steps on a Windows desktop client. When you set up a quick step, you'll be able to move emails with one click. Mac users will need to use a keyboard shortcut to move emails.
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Open Outlook. This app icon looks like a white "O" on a blue background that you'll find on one of your Home screens, in the app drawer, or by searching.
- Outlook on mobile phones and tablets already filters unread emails into two categories: Focused and Other. This method aims to show you how to move messages that are in the "Other" inbox to the "Focused" inbox.
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Navigate to and tap on the email you want to move. You'll want to open the email as if you're reading it.
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Tap ••• . It's at the top of the message next to the trashcan icon.
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Tap Move to Focused inbox . You can also go to an email in the Focused inbox and move it to the Other inbox using the same steps.
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Tap Always Move , Move Once , or Cancel . If you want all emails similar to the one you're moving to appear in the Focused inbox, select Always Move. If, however, you're just moving a single email and don't want similar emails to appear in your other inbox, select Move Once. Of course, if you tapped by mistake, tap Cancel.[1]
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Open Outlook. You'll find this in your Start menu.
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Click the Home tab. This is in the editing ribbon next to File, and Send/Receive.
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Click Create New in the Quick Steps grouping. You'll see this centered in the application window between Respond and Move.
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Click the "Choose an Action" drop-down and select Move to Folder. This is the first drop-down you'll change.
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Click the "Choose folder" drop-down and select a folder. This will set this quick step to move your email to the selected folder.
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Click Add Action . A blank action will appear.
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Click the "Choose an Action" drop-down and select Mark as read . Now any email you move with this quick step will not only move to the desired folder, but also be marked as read.
- If you want to create a keyboard shortcut for this quick step, click the drop-down next to "Shortcut key" and select a keyboard combination.
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Click Finish . When you're done setting those rules, click Finish to close the pop-up.
- To use your quick step, highlight the email message(s) you want to move to another folder and click the quick step or press the keyboard combination that you set as a shortcut.[2]
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Open Outlook. You'll find this in the Applications folder in Finder.
- Since Mac doesn't have the ability to create quick steps, you can create a rule to send all emails from one sender to a specific folder.
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Click Tools. You'll see this inside the "Home" tab next to "Move" and "Junk".
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Click Move messages from or Move messages to . If you click "Move messages from," you will send all the emails sent from a specific sender to the desired folder; if, however, you choose "Move messages to," all the emails sent to a specific email address will go into a folder. That's highly useful if you have multiple Outlook addresses.
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Select the folder you want to send your emails to and click Choose . You'll be able to type the folder's name in the search bar
- After you select a folder destination, your rule is setup.[3]
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About This Article
Article Summary X
1. Open Outlook.
2. Navigate to and tap on the email you want to move.
3. Tap the three-dot menu icon.
4. Tap Move to Focused inbox.
5. Tap Always Move, Move Once, or Cancel.
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Source: https://www.wikihow.com/Move-Email-to-a-Folder-in-Outlook
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